Step 01 · Arrival
Mass check-in
Excel roster · 50 workers
Beds auto-assigned✓
Done in under 3 min✓
Saudi Arabia · GCC · 2026
The modern nerve center for labor camp operations
Labour camp management software built for the realities of running worker accommodation in Saudi Arabia and the UAE — check-in, manday billing, invoicing, and occupancy intelligence from one unified interface.
3 min
to check in 50 workers — down from 30 min
Zero
Per-seat SaaS fees
Phase 1
ZATCA QR shipping with invoices — Phase 2 (Fatoora) on the roadmap
Designed for operators managing
200–5,000residents / camp
Multiplenationalities & clients
Saudi Arabia & GCCcoverage
Who It's For
Built for operations that run on accuracy
If accommodation is central to your project delivery — or your business model — this is built for you.
Construction Contractors
Running labor camps for ongoing projects with rotating mobilizations, multi-client billing, and ZATCA obligations.
Aramco & SABIC Contractors
Project-based housing with strict compliance, auditable manday records, and accurate cost allocation per client.
Facility Management Companies
Operating staff accommodation as a service — managing multiple clients, rate tiers, and separate invoicing per contract.
Industrial Operators
Large workforce housing with complex nationality groupings, multiple blocks, and utility cost allocation across camps.
Multi-Camp Operators
Managing 3 or more camps across regions from a single dashboard — unified reporting, consistent billing, isolated data.
Operations & Finance Teams
Teams that need real, accurate occupancy and billing data to close month-end fast — not estimates built in spreadsheets.
Why Switch
What running camps looks like today — and what it should look like
Most camp operators are held together by spreadsheets, WhatsApp messages, and legacy software from a decade ago. Here's the difference.
Without this system
- A bus arrives with 50 workers. Your receptionist spends 30 minutes typing names one by one, making typos under pressure.
- Month-end billing means a week of cross-referencing Excel files, trying to reconcile which worker was in which room on which days.
- A client disputes an invoice. You have no easy way to show them a room-by-room, day-by-day manday breakdown.
- ZATCA e-invoicing is done through a separate tool — manual re-entry, missed invoices, compliance risk, and penalty exposure.
- Camp overflows during a project surge. Workers get logged informally, overflow mandays aren't tracked, and revenue is lost.
- A supervisor asks "how full are we?" — you have to run a report, export to Excel, and call them back 20 minutes later.
With Bydexo CMS
- Upload the Excel roster. The system validates, previews smart bed assignments, and checks in all 50 workers in under 3 minutes.
- Billing runs automatically from check-in events — correct rates per client per room type, calculated to the day, ready to invoice.
- Send the client a full audit-ready manday report: who was in which room type, for which dates, at which rate. One click.
- ZATCA e-invoicing: Phase 1 QR shipping with invoices; Phase 2 (Fatoora clearance) on the roadmap. Invoices generate directly from your billing data — no re-entry.
- Virtual Overflow tracks excess capacity at a separate rate. Every overflow manday is billed, logged, and reportable. No lost revenue.
- The live dashboard answers occupancy questions in seconds — by camp, by block, by client, by nationality. No report needed.
Measurable Impact
What operators actually gain
Real operational improvements from replacing spreadsheets and legacy software.
10×
Faster check-ins
Mass arrivals processed in minutes, not half a shift
~0
Billing errors
Rates calculated automatically from actual room & client data
1-click
Invoice generation
ZATCA Phase 1 QR included; Phase 2 (Fatoora) on the roadmap
Full
Audit trail
Every assignment, transfer & checkout logged with timestamp & user
How It Works
From arrival to invoice — fully connected
Every action in the system feeds the next. Check-ins drive billing. Billing drives invoicing. No re-entry, no gaps.
01
Workers arrive — check them in instantly
Upload an Excel file with the worker list or check in individually. The smart auto-assignment engine picks the best bed based on nationality, client grouping, and room fill — explaining every decision. Process 50 workers in under 3 minutes.
Mass check-inSmart auto-assignmentNationality groupingCapacity enforcement
02
Occupancy tracks itself — always accurate
Every bed assignment, room transfer, and checkout is recorded automatically with a full audit trail. The live camp layout map shows you exactly who is where, color-coded by status.
Live layout mapReal-time occupancyAudit trailTransfer tracking
03
Billing runs in the background
Every occupied bed-day generates a manday at the correct client rate. No monthly reconciliation panic — the numbers are already there, grouped by client, by camp, by room type, ready to invoice.
Auto manday trackingPer-client ratesRoom-type pricingVirtual overflow billing
04
Invoice in one click — ZATCA Phase 1 QR included
Generate invoices directly from billing data with the ZATCA Phase 1 QR code on every invoice — no re-entry into a separate tool. Phase 2 (Fatoora clearance) is on the roadmap.
ZATCA Phase 1 QRPhase 2 on roadmapPer-client ratesDispute-proof breakdowns
05
Grow past the camp — same books
Run the shop, canteen, and trading arm on the same system: quotations, purchasing, batch and expiry inventory, a full general ledger, and an offline-first POS that posts straight into the same invoicing, stock, and ZATCA pipeline.
Trading ERPPoint of SaleGeneral ledgerBatch/expiry inventory
How it works
From arrival to invoice — one flow
The System
Everything camp operations actually need
No bloat, no missing pieces. Each module feeds the next so the whole platform stays coherent end-to-end.
Mass check-in / check-out
Process 50+ workers from a single Excel upload with smart bed assignment and capacity validation.
Live occupancy map
Color-coded camp layout view — see every bed, every status, every transfer as it happens.
ZATCA e-invoicing
Phase 1 QR shipping with invoices, generated directly from billing data. Phase 2 (Fatoora clearance) on the roadmap.
Manday analytics
Audit-ready breakdowns per client, per camp, per room type, per nationality — any dimension you need.
Virtual overflow billing
Excess capacity tracked at a separate rate. No lost revenue when the camp exceeds plan.
Integrated Trading ERP
Quotation-to-invoice sales, purchasing, inventory with expiry batches, and a full general ledger — live with our first trading tenant.
Point of Sale (pilot)
Offline-first retail and restaurant POS — barcode sales, shifts and Z-reports, kitchen display — posting into the same invoicing, stock, and ZATCA pipeline.
Maintenance tickets
Raise, assign, and resolve by camp and priority. Linked to the rooms they belong to.
Utilities tracking
Electricity, water, and gas readings per camp. Consumption trends with anomaly detection.
Notification & reminder engine
Event-driven alerts for contract, document, and item expiries — delivered in-app, on the dashboard, and by email. Configurable intervals from 60 days out to overdue.
Contract management
AMC, fire safety, pest control — all in one urgency-sorted screen. Non-destructive renewal chains preserve full history. Costs surface in the financial overview.
Personnel items & equipment
Track helmets, PPE, and access cards from issue through return or loss. Replacement-rate flags surface abuse before it becomes a cost problem.
Personnel document management
Passports, visas, Iqama, driving licences — expiry-tracked, file-attached, and wired to the notification engine. Captured at check-in, queryable forever.
How We Compare
Spreadsheets, legacy software, or generic SaaS — none of them fit
We built this because the existing options force camp operators to work around the tool, not with it.
| Capability | Bydexo CMSours | Excel | Legacy software | Generic SaaS |
|---|---|---|---|---|
| Mass Excel check-in | Partial | Partial | ||
| Smart auto bed assignment | Partial | |||
| Real-time occupancy map | Partial | Partial | ||
| Per-client rate tiers | Partial | Partial | ||
| Automated manday calculation | Partial | Partial | ||
| ZATCA Phase 1 QR invoices (Phase 2 planned) | Partial | |||
| Integrated trading ERP (inventory + GL) | ||||
| POS wired into invoicing & stock | ||||
| Virtual overflow billing | ||||
| Full audit trail | Partial | |||
| Multi-camp isolation | Partial | Partial | ||
| No per-seat fees | Partial | |||
| Contract / AMC management | ||||
| Document expiry tracking | ||||
| Item & equipment tracking | ||||
| Automated email reminders | Partial |
Deployment
Deploy the way your operation actually runs
Pick the model that matches your infrastructure, compliance posture, and team. Switch later if your needs change.
Recommended
Option 01
Managed cloud
We host, patch, and monitor. Your team logs in, runs operations, and leaves infrastructure to us.
- Daily backups
- Continuous updates
- 99.9% uptime target
- Tenant isolation at the database level
On request
Option 02
Dedicated instance
A single-tenant deployment for operators with strict data-residency or integration requirements — scoped and priced per engagement.
- Available on request (Enterprise)
- Dedicated instance & isolation
- Integration scoping with your ERP
- Onboarding & training included
Ready to run camp operations like it's 2026?
Book a 30-minute demo tailored to your operation. We'll walk through check-in, billing, and invoicing on your actual camp data.